This Privacy Policy explains how Birth Photo + Video (“we,” “us,” or “our”) collects, uses, shares, and protects information when you visit birthphotoandvideo.com or use our photography and videography services.
We treat the images and film of your birth as deeply personal. We never publish or share your birth content publicly without your explicit, separate written consent.
1. Information We Collect
- Information you provide: your name, email address, phone number, mailing address, estimated due date, birth facility, details about your pregnancy or birth that are relevant to coverage, and the contents of messages you send us.
- Booking and payment information: payments are handled by third-party payment processors. We do not store full payment-card numbers on our systems.
- Photographs and film: the images and video we capture of you, your family, and your birth.
- Information collected automatically: IP address, browser and device type, pages visited, and similar analytics data collected through cookies and similar technologies.
2. How We Use Information
- To respond to inquiries, schedule and provide services, coordinate on-call coverage, process payments, and deliver your gallery and film.
- To communicate with you about your booking and answer your questions.
- To operate, maintain, secure, and improve our website.
- For marketing — including showing selected images and film in our portfolio, website, and social media — only with your explicit consent (see Section 6).
- To comply with legal obligations and enforce our agreements.
3. Cookies & Analytics
Our website uses cookies and similar technologies for core functionality and to understand how the site is used. You can control or disable cookies through your browser settings, though some features may not work as intended. We may use analytics providers that set their own cookies.
4. Third-Party Services
We rely on trusted third parties to operate our business, including payment processors, online gallery and file-delivery platforms, email and scheduling tools, website hosting, and analytics providers. These providers process information only as needed to perform their services and are expected to protect it.
5. How We Share Information
We do not sell your personal information. We share information only in these limited circumstances:
- With service providers, as described in Section 4.
- With a backup photographer or filmmaker from our team, when needed to cover your birth.
- With your consent.
- When required by law, or to establish, exercise, or defend legal rights.
6. Your Images, Film & Consent
We treat your birth images and film as private. We do not publish or use them publicly without your explicit, separate written consent in the form of a model release.
You may decline marketing use entirely, or withdraw your consent at any time, by contacting us. Withdrawal applies going forward and may not affect materials already printed or in circulation.
7. Children’s Privacy
Our website and services are directed to adults. We do not knowingly collect personal information from children under 13 through our website.
Newborns and children naturally appear in the images and film we create for our clients. That content is handled under Section 6, with the consent of the parent or legal guardian who engaged our services.
8. Data Retention
We keep personal information for as long as needed to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements. Delivered galleries and film are retained for a limited period as described in your booking agreement, after which files may be permanently deleted.
9. Data Security
We use reasonable administrative and technical measures to protect the information we hold. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
10. Your Rights & Choices
Subject to applicable law and our contractual obligations, you may request access to, correction of, or deletion of the personal information we hold about you. You may opt out of marketing emails at any time using the unsubscribe link or by contacting us. To make a request, use the contact details in Section 13.
11. Third-Party Links
Our website may link to third-party websites and social media platforms. We are not responsible for the privacy practices or content of those sites, and we encourage you to review their policies.
12. Changes to This Policy
We may update this Privacy Policy from time to time. The “Effective” date above reflects the most recent version, and material changes will be posted on this page.
13. Contact
Questions about this Privacy Policy or your information? Reach us at info@birthphotoandvideo.com or (512) 555-0142, Austin, Texas. You can also use our contact page. See also our Terms of Service.
Birth Photo + Video · Documentary birth photography & cinematic film · Austin, Texas